Administrative Assistant
KATANA RACING DBA WHOLESALE TIRE DISTRIBUTORS KATANA RACING DBA WHOLESALE TIRE DISTRIBUTORS Pomona, CA Pomona, CA Full-time Full-time $40,000 - $45,000 a year $40,000 - $45,000 a year AVATCO is seeking a highly motivated individual to join the Administrative Team.
The Administrative Assistant provides support in various functions of the Administration Unit of AVATCO including but not limited to creating purchase orders, reviewing vendor contracts, submitting travel arrangements and reimbursements, examining accounts payable and processing requests for supplies, services, and equipment using various on-line systems.
With direction and guidance of the team Management.
The position requires a great deal of flexibility, attention to detail, problem solving and self-management.
The Administrative Assistant must be able to work independently and in a team environment, as well as communicate effectively at all organizational levels.
Qualifications Skill in prioritizing projects and working independently to ensure that work is completed in a timely fashion under the stress of deadlines, change in assignments, competing requirements, fluctuating workload and emergency projects.
Demonstrated ability to provide creative and constructive suggestions for improvement of efficiency and/or effectiveness of program.
Skill and resourcefulness in using references to gather needed information to complete projects.
Excellent verbal and written communication skills to convey clear, concise, and detailed information in person and over the telephone.
Skill in examining problems and information to quickly formulate logical conclusion or solve a problem.
Ability to remain calm and poised, while quickly resolving unexpected problems that arise.
Demonstrated interpersonal skills in working as part of a team in a highly collaborative environment necessitating establishing working relationships with staff, and vendors.
Demonstrated skill in speaking and writing articulately and effectively in order to diplomatically obtain and convey information.
Demonstrated ability to use discretion, sound judgment and tact in dealing with confidential materials and information.
Ability to work independently in order to review complex issues and related problems; develop, recommend and communicate appropriate solutions.
Demonstrated proficiency with Microsoft Office, specifically spreadsheet and database applications, electronic mail, and web-based applications in order to prepare business correspondence, reports and analysis with speed and accuracy.
Ability to work with frequent interruptions and adapt to a changing workflow.
Skill in making travel and shipping arrangements requiring a good grasp of world geography, knowledge of various travel modes, and an understanding of proper reservation/shipping procedures.
Demonstrated ability to research, interpret and apply policies and procedures appropriately.
Demonstrated interpersonal skills to work harmoniously and effectively with colleagues, staff and vendors on matters pertaining to responsibilities.
Experience with providing financial and related administrative support.
Bachelor's degree in related field and/or 3 years of equivalent experience.
Responsibilities Administrative functions may include maintaining records, scheduling meetings, handling correspondence, filing, taking meeting minutes and other duties Utilizes Outlook, Word, Excel, PowerPoint and various software applications to perform tasks Maintains multiple calendars and schedules appointments Coordinates and schedules meetings and prepares meeting agendas Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries Screens incoming calls, emails, letters and visitors Answers routine questions and provides information on behalf of the manager Sorts and distributes incoming mail and prepares outgoing mail Routes or answers routine correspondence not requiring managers attention Communicates managements instructions or desires to various individuals and/or departments and initiates follow-up action Furnishes and obtains information from other executives or outside representatives as requested Prepares reports, gathering and summarizing a variety of data from multiple sources Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items May transcribe dictation, often covering subjects of a technical and/or confidential nature Attention to detail and Performs other duties as assigned Demonstrates ability to compose, edit and proofread written documents (routine letters, business correspondence and reports of varying complexity) Assist with proposal development, compiling and checking information, completing forms and reports for marketing purposes
Benefits:
Dental insurance Vision insurance Health insurance Paid time off Schedule:
8-hour shift Full-time Day shift Monday to Friday Current location:
4490 Ayers Ave, Vernon, CA 90058 until mid to end December 2023.
New location (starting December 2023):
2875 Pomona Blvd Pomona, CA 91768 Job Type:
In-person Full-Time Position, Monday to Friday Salary range:
$40,000 - $45,000 per year depending on experience.
Job Type:
Full-time Pay:
$40,000.
00 - $45,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Assistant provides support in various functions of the Administration Unit of AVATCO including but not limited to creating purchase orders, reviewing vendor contracts, submitting travel arrangements and reimbursements, examining accounts payable and processing requests for supplies, services, and equipment using various on-line systems.
With direction and guidance of the team Management.
The position requires a great deal of flexibility, attention to detail, problem solving and self-management.
The Administrative Assistant must be able to work independently and in a team environment, as well as communicate effectively at all organizational levels.
Qualifications Skill in prioritizing projects and working independently to ensure that work is completed in a timely fashion under the stress of deadlines, change in assignments, competing requirements, fluctuating workload and emergency projects.
Demonstrated ability to provide creative and constructive suggestions for improvement of efficiency and/or effectiveness of program.
Skill and resourcefulness in using references to gather needed information to complete projects.
Excellent verbal and written communication skills to convey clear, concise, and detailed information in person and over the telephone.
Skill in examining problems and information to quickly formulate logical conclusion or solve a problem.
Ability to remain calm and poised, while quickly resolving unexpected problems that arise.
Demonstrated interpersonal skills in working as part of a team in a highly collaborative environment necessitating establishing working relationships with staff, and vendors.
Demonstrated skill in speaking and writing articulately and effectively in order to diplomatically obtain and convey information.
Demonstrated ability to use discretion, sound judgment and tact in dealing with confidential materials and information.
Ability to work independently in order to review complex issues and related problems; develop, recommend and communicate appropriate solutions.
Demonstrated proficiency with Microsoft Office, specifically spreadsheet and database applications, electronic mail, and web-based applications in order to prepare business correspondence, reports and analysis with speed and accuracy.
Ability to work with frequent interruptions and adapt to a changing workflow.
Skill in making travel and shipping arrangements requiring a good grasp of world geography, knowledge of various travel modes, and an understanding of proper reservation/shipping procedures.
Demonstrated ability to research, interpret and apply policies and procedures appropriately.
Demonstrated interpersonal skills to work harmoniously and effectively with colleagues, staff and vendors on matters pertaining to responsibilities.
Experience with providing financial and related administrative support.
Bachelor's degree in related field and/or 3 years of equivalent experience.
Responsibilities Administrative functions may include maintaining records, scheduling meetings, handling correspondence, filing, taking meeting minutes and other duties Utilizes Outlook, Word, Excel, PowerPoint and various software applications to perform tasks Maintains multiple calendars and schedules appointments Coordinates and schedules meetings and prepares meeting agendas Coordinates and arranges the logistics and details of travel and accommodations, and prepares travel itineraries Screens incoming calls, emails, letters and visitors Answers routine questions and provides information on behalf of the manager Sorts and distributes incoming mail and prepares outgoing mail Routes or answers routine correspondence not requiring managers attention Communicates managements instructions or desires to various individuals and/or departments and initiates follow-up action Furnishes and obtains information from other executives or outside representatives as requested Prepares reports, gathering and summarizing a variety of data from multiple sources Composes and produces a variety of correspondence, reports and presentations under general guidance using the appropriate software for word processing, graphics and spreadsheets Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures Prepares and submits expense reports, ensuring timely processing, supporting documentation and accurate coding of expense items May transcribe dictation, often covering subjects of a technical and/or confidential nature Attention to detail and Performs other duties as assigned Demonstrates ability to compose, edit and proofread written documents (routine letters, business correspondence and reports of varying complexity) Assist with proposal development, compiling and checking information, completing forms and reports for marketing purposes
Benefits:
Dental insurance Vision insurance Health insurance Paid time off Schedule:
8-hour shift Full-time Day shift Monday to Friday Current location:
4490 Ayers Ave, Vernon, CA 90058 until mid to end December 2023.
New location (starting December 2023):
2875 Pomona Blvd Pomona, CA 91768 Job Type:
In-person Full-Time Position, Monday to Friday Salary range:
$40,000 - $45,000 per year depending on experience.
Job Type:
Full-time Pay:
$40,000.
00 - $45,000.
00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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