EVS Administrative Assistant
Pomona, CA Pomona, CA Full-time Full-time $20 - $23 an hour $20 - $23 an hour 13 days ago 13 days ago 13 days ago Under supervision, the Administrative Assistant is responsible for organizing and executing departmental administrative and clerical programs and systems.
The Administrative Assistant may perform any or all of the following
Responsibilities:
Performs all duties with service orientation.
Prioritize, format and complete accurate and timely word processing assignments for the department.
Maintain and keep current all department and employee files.
Maintain appropriate office supply levels by placing orders when needed.
May play orders for department supplies as needed.
Check all invoices for accuracy as directed and forwarded to General Manager for final approval.
Maintains records and completes regularly scheduled financial reports as assigned by the General Manager.
Answer incoming calls professionally.
Takes complete and accurate messages utilizing the Mt.
San Antonio Gardens communication log.
Report immediate concerns or emergency needs to the supervisor or manager.
Departmental mail:
Pick up and deliver to the appropriate staff member.
Employee time card information to payroll input sheets accurately and submit the sheets (after management approval) to the company payroll department in a timely basis.
Administrative Assistant's payroll must be approved by management.
Assist in new employee orientation by providing necessary forms and answering questions regarding benefits.
Assist in recruiting process Placing newspaper ads Answering inquiries by telephone or in person Providing applications Completing applicant flow logs Maintain the work schedule on a daily basis as provided by department management staff.
Post employee vacations and holidays to be taken.
Perform other duties as assigned by the Environmental and Laundry Service Manager.
This position requires at least the following
Qualifications:
High school diploma or equivalent Secretarial experience preferred Knowledge of computer and software (word processing and spreadsheets) Excellent customer service phone skills Must provide proof of legal status to work Must pass physical examination and background check.
Interactions The Administrative Assistant interacts with many departments and clients, to include the following:
Clients, staff and management.
With and between all levels of the department (Account Operations Manager, Assistant Account Operations Manager, Supervisor, Lead Technician/Aide, Technician/Aide, Linen Aide) Visiting company representatives.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Administrative Assistant may perform any or all of the following
Responsibilities:
Performs all duties with service orientation.
Prioritize, format and complete accurate and timely word processing assignments for the department.
Maintain and keep current all department and employee files.
Maintain appropriate office supply levels by placing orders when needed.
May play orders for department supplies as needed.
Check all invoices for accuracy as directed and forwarded to General Manager for final approval.
Maintains records and completes regularly scheduled financial reports as assigned by the General Manager.
Answer incoming calls professionally.
Takes complete and accurate messages utilizing the Mt.
San Antonio Gardens communication log.
Report immediate concerns or emergency needs to the supervisor or manager.
Departmental mail:
Pick up and deliver to the appropriate staff member.
Employee time card information to payroll input sheets accurately and submit the sheets (after management approval) to the company payroll department in a timely basis.
Administrative Assistant's payroll must be approved by management.
Assist in new employee orientation by providing necessary forms and answering questions regarding benefits.
Assist in recruiting process Placing newspaper ads Answering inquiries by telephone or in person Providing applications Completing applicant flow logs Maintain the work schedule on a daily basis as provided by department management staff.
Post employee vacations and holidays to be taken.
Perform other duties as assigned by the Environmental and Laundry Service Manager.
This position requires at least the following
Qualifications:
High school diploma or equivalent Secretarial experience preferred Knowledge of computer and software (word processing and spreadsheets) Excellent customer service phone skills Must provide proof of legal status to work Must pass physical examination and background check.
Interactions The Administrative Assistant interacts with many departments and clients, to include the following:
Clients, staff and management.
With and between all levels of the department (Account Operations Manager, Assistant Account Operations Manager, Supervisor, Lead Technician/Aide, Technician/Aide, Linen Aide) Visiting company representatives.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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